Terms & Conditions

By submitting a film to each short filmmaking category you agree to the following:

1.In all cases, the entrant will be bound by the Barnes Film Festival Filmmaking Competition Terms and Conditions (“T&Cs”).

2. The Competition is run by Barnes Film Festival Ltd (“BFF”), whose wp-signup.phped office is at The Coach House, Ealing Green, London, England, W5 5ER. Note this wp-signup.phped office address is not to be used as a postal address.

3. No theme requirements.

4. Film entries must not exceed 5 minutes for the youth showcase and 20 minutes for the main short film competition. These maximum lengths exclude credits. Entries must be suitable for general admission.

5. Submissions do not require premiere status. If your film is going to be screened by another festival or organisation, you must notify BFF to discuss potential copyright issues with the other organisation.

6. Submissions require a payment per film submission. More than one entry is permitted by an entrant, however, each additional entry also requires an additional fee. Due to the submission platform being run by a third party (filmfreeway.com) no refunds, discounts or waivers on film entry fees can be provided.

7. The final deadline for submission is 01/03/22.

8. The competition is open to UK and international residents. We also have a separate international category open to worldwide entries. If shortlisted, entrants are invited to attend the film competition screening for which a ticket will be provided by BFF.

9. Submissions must not contain any copyrighted material, including music, still images or video images without the written permission of the owner. BFF encourages the use of original or royalty free music as an alternative to copyrighted content.

10. Every actor and participant in the film must be have full understanding of the purpose of the film, and have given their full consent for it to be shown in the Festival and for promotional purposes. Films should include credits listing the title, music credits, and other contributors.

11. Collaborative work is permitted, however all filming roles must be submitted on the form, and the credits and there must be an overall director for the film.

12. Adult supervision is permitted for the youth filmmaking showcase but film content should be conceived and produced as independently as possible.

13. Low budget/zero budget filmmaking is encouraged. The youth showcase expects that film entrants must submit films produced on a low (under £500) or zero budget.

14. Films submitted in the main short film competition that are produced with financial support or sponsorship over £500 MUST be disclosed on the application form. Failure to disclose may lead to disqualification.

14. In addition to encouraging low budget productions, Barnes Film Festival asks entrants to follow ‘Guidelines for Environmental Sustainability in Film Production’ set out on the BFF website.

15. By entering the competition, shortlisted entrants agree to participate in such promotional and publicity activity as reasonably requested by BFF and grant the non-exclusive license and right to BFF to use all or part of the film or still from the film for promotional purposes and to exhibit the film during the Festival and after, including on various social media platforms.

16. The BFF competition is not open to Barnes Film Festival committee members, or members of their immediate families or sponsors of the event.

17. Short-listed entrants and winners will be notified by phone, email or post and winners will be published on the Barnes Film Festival website.

18. BFF reserves the right to extend the date, and in the event of an extension, the new date will be publicised on the Barnes Film Festival website.

19. The judging panel of industry professionals will select prizes winners in each age category. At the discretion of the organisers, an overall prize may be awarded and supplementary prizes may be added. The judges’ decision will be final, and no correspondence will be entered into.

20. Entrants into the youth showcase (under the age of 18) are required to obtain parental or guardian consent to enter into the competition and these T&C’s. Barnes Film Festival reserves the right to request proof of age.

21. If an advertised prize is not available, BFF reserves the right to offer an alternative prize of similar value. Any prize requiring postage to the winning entrant can only be sent to a UK address.

22. Incomplete, defaced, damaged or incorrectly completed entries will be not be accepted, and responsibility will not be accepted for loss of any entries.

23. BFF reserves the right to amend these rules at any time.

24. BFF reserves the right to disqualify any entrant if there are reasonable grounds to believe has breached any of the rules of the competition. YOU REPRESENT, WARRANT AND AGREE THAT: PERMISSIONS You are the owner of all the rights in the content, or hold appropriate licences or permissions for such content and the screening of content across platforms. You undertake to execute further documents BFF may reasonably require for the purpose of giving Barnes Film Festival the full benefit of this licence if your film is selected for the shortlist. INDEMNITY You hereby indemnify BFF against any claims arising out of or in connection with any content, in particular allegations of copyright infringement. PUBLICITY By entering the competition, you agree to be named in the media and to participate in as many promotional and press activities as reasonably requested of you. LICENSE In consideration of BFF permitting you to submit your content and enter the Competition, you grant to BFF from the date of submission of your entry a non-exclusive, worldwide, royalty-free licence to reproduce the film on the BFF website and associated media and social media including but not limited to Youtube, Instagram, Facebook and Twitter for press and publicity purposes to promote both your film and future BFF events and festivals. MORAL RIGHTS In addition, you agree to waive all so-called “moral rights” to the content. (This is so we can, for example, showcase excerpts of your film alongside excerpts of other film makers’ entries for promotions at a later date).